Reference > Script steps reference > Records script steps > Save Records As Excel

Save Records As Excel

Saves records to a specified Excel worksheet.

See also 


With dialog specifies whether the Excel Options dialog box will display when the script step is performed, if you have already specified a file. If you have not specified a file, the Save Records as Excel dialog box will display as the script step is performed, but the Excel Options dialog box will not display.

Specify output file specifies the file path. Choose the folder you want to export to, or type the file path directly into the list. Specify one path per line. FileMaker Pro Advanced uses the first path it locates. See Creating file paths.

You can select:

Automatically open file to have the output file open with the default application

Create email with file as attachment to display a new email message in the user’s default email application, with the output file attached

If FileMaker Pro Advanced runs a script that does not specify an absolute path, and the database file containing the script is hosted, the path is assumed to be the current user’s Documents folder.

Specify options displays the "Save Records as Excel" Options dialog box. From the Save list, choose Records being browsed or Current record. Specify whether the values in the first row should be used as field names or as data. For Worksheet, Title, Subject, and Author, you can enter text directly, or click Specify to enter a field name or values from a calculation.

Create directories specifies whether to create new directories that you specify in the output file path.





FileMaker Pro Advanced 


FileMaker Go 


FileMaker WebDirect 


FileMaker Server 


FileMaker Cloud 


FileMaker Data API 


Custom Web Publishing 


Runtime solution 


Originated in 

FileMaker Pro 8.0


This script step operates in all modes except Find mode.


To save records as a Microsoft Excel worksheet, your privilege set must include Allow exporting or you must set the script to run with full access privileges.

Example 1 

Finds and sorts records, then saves the found set as an Excel file without prompting the user.

Go to Layout ["Invoices"]
Perform Find [Restore]
Sort Records [Restore; With dialog: Off]
Save Records as Excel [With dialog: Off; "Unpaid Invoice List.xlsx"; Records being browsed ; Create directories: Off]

Related topics 

Export Records script step

Import Records script step

Script steps reference (alphabetical list)

Script steps reference (category list)