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Printing envelopes

To print data on an envelope, create an Envelope layout. An envelope layout contains the fields you select, arranged to print on an envelope.

An envelope layout uses merge fields, which expand or contract to fit the data in the field, and use no space if the field is empty.

To create an Envelope layout:

1.	In Layout mode, click New Layout/Report.

The New Layout/Report assistant appears. For onscreen help as you work in the assistant, press F1 (Windows) or Command-? (OS X).

2.	For Show records from, choose the table that contains the records you want to use for your envelope. For Layout Name, type a name for the layout.

3.	Choose Printer, then choose Envelopes. Click Continue.

4.	In the Specify Envelope Contents panel, double-click the fields whose data you want on the envelope, in the order you want the fields to appear.

•	If the first line of the envelope includes the first name and last name fields, type a space between the two merge fields in the Envelope contents box.

•	To placed a field on a new line, press Enter (Windows) or Return (OS X).

•	Add any punctuation (such as a comma) or spaces where you want them to appear on the printed envelope.

5.	Click Finish.

6.	Insert an envelope into your printer, and print the envelope. For printing tips, see the next section.

Considerations when you print envelopes

Because FileMaker Pro considers the selected printer and print or page setup information when it calculates margins and other measurements on the layout, you must verify these settings before you create an Envelope layout.

1.	Choose File menu > Print Setup (Windows) or Page Setup (OS X).

In Preview mode, you can also click Print Setup (Windows) or Page Setup (OS X) in the status toolbar.

2.	In the setup dialog box, choose the printer you plan to use, and choose a letter size paper size.

If you feed the envelopes into the printer short-side first, choose a landscape (horizontal) paper orientation.

3.

Click OK.

After you create the layout, you might need to adjust the layout depending on the way you insert envelopes into your printer.

 

If you	Do this
Manually feed envelopes into a center-feed printer	Keep the header and adjust it, as necessary, to match the printing to the envelope size.
Manually feed envelopes into a left edge-feed printer	Keep the header and adjust it, as necessary, to match the printing to the envelope size. (To determine the header size, you can subtract the envelope height from 8.5 inches.)
Manually feed envelopes into a right edge-feed printer	Delete the header, and insert a footer. Adjust the footer, as necessary, to match the printing to the envelope size.

Note  FileMaker Pro uses merge fields when you create an Envelope layout. You can't enter or edit data using merge fields; switch to Browse mode or use another layout for that purpose.

Related topics 

Creating a layout