Editing other privileges
For a file, privilege sets can allow or prohibit:
Exporting records, copying records to the Clipboard, and using Apple events to query data
Disconnecting the client of a shared file from FileMaker Server software when the client is idle
You can also disable most menu commands in order to permit only basic editing, or disable nearly all of the FileMaker Pro menu commands.
To edit other privileges:
See Creating and editing privilege sets.
Choose Allow printing.
Choose Allow exporting.
Note: In Windows, clearing this option has no effect on ActiveX Automation. In OS X, clearing this option only prohibits Apple events that access data; other Apple events will still work.
Choose Manage extended privileges.
Choose Allow user to override data validation warnings.
Note  This setting is ignored when a field is defined to prohibit field validation overrides (by clearing the Allow user to override validation option). See Defining field validation.
Choose Disconnect user from server when idle.
Note  If you’re hosting shared files with FileMaker Server, see About disconnecting users from FileMaker Server when idle.
Choose Allow user to modify their own password.
Choose Must be changed every <n> days, and enter the number of days.
Note  If you choose this option without also choosing Allow user to modify their own password, then an account with Full Access privileges must change the password instead of the account assigned this privilege set. (In most cases, you should either choose or clear both options together.)
Choose Minimum password length, and enter the number of characters.
For Available menu commands, choose one of the following:
All to enable all menu commands except those specifically disabled by other privilege set options.
Editing only to enable only basic editing commands in Browse mode.
Minimum to disable all menu commands except those that open, close, and create database files, switch between database windows, perform scripts, open FileMaker Pro Help, or change preference options.
Click OK, then click OK in the Manage Security dialog box.
Or, to assign the privilege set to one or more accounts, see Creating and editing accounts.
In most cases, a privilege set should not allow password changes if it is assigned to one or more accounts that are shared by multiple users. Instead, an administrator with Full Access privileges should change the password periodically and then provide it to all the users that need it.
Even if you set Available menu commands to Editing only, record access privileges and layouts privileges can still prohibit the editing of certain fields, records, and data on certain layouts. See Editing record access privileges and Editing layouts privileges.
Setting Available menu commands to Editing only or Minimum disables the Window menu > New Window command, which prohibits users from opening new windows. Limiting the available menu commands may be useful if you want to control the ability of users to open additional windows. (You can create scripts that allow users to open certain windows. See Creating and editing scripts.)