Duplicating and deleting accounts
You can duplicate accounts and delete accounts that you no longer need.
To duplicate or delete existing accounts:
1.
Choose File menu > Manage > Security.
The Manage Security dialog box appears. The Accounts tab lists the accounts defined for this file.
2.
Select one or more accounts that you want to duplicate or delete:
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To select one account, click the account name.
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To select multiple accounts, Ctrl-click (Windows) or Command-click (OS X) each account name.
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To select a range of adjacent accounts, click the first account, and then Shift-click the last account in the range.
3.
Do one of the following:
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To duplicate the accounts, click Duplicate.
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To delete the accounts, click Delete.
4.
Do one of the following:
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If you’ve finished working with accounts and privileges, click OK. In the dialog box that appears, enter an account name and password that is assigned the Full Access privilege set, and click OK.
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To continue working with accounts and privileges, see Creating and managing accounts, Creating and managing privilege sets, or Managing extended privileges.
Notes
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If you want to temporarily prevent access to a shared file, you can make accounts inactive instead of deleting them. When you want to restore access to the file, make the accounts active again. See Editing existing accounts.
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At least one active, FileMaker-authenticated account must be assigned the Full Access privilege set. An error message will appear if you delete accounts such that no active account is assigned the Full Access privilege set.
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You cannot delete the Guest account. If you do not want to permit Guest access to a file, make the Guest account inactive. See Editing existing accounts.
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