Placing merge fields on a layout
Use merge fields to combine field data and text in documents like form letters, labels, envelopes, or contracts. You create merge fields in text blocks, which allows you to use static text and field data together.
Merge fields shrink or expand to fit the amount of text in the field for each record. For example:
 •
When the field <<First Name>> is between the text Dear and a colon (as in Dear <<First Name>>:), FileMaker Pro displays Dear Charles: in Browse mode or Preview mode if the First Name field contains Charles.
 •
Note  In Browse mode, you cannot enter or edit data in merge fields. For entering data, use a different layout that contains regular fields that permit data entry.
To place a merge field on a layout:
1.
In Layout mode, do one of the following:
 •
 •
To insert a merge field into an existing text block, click the Text tool Text tool in the status toolbar, then click in the text block to place the insertion point where you want to insert the merge field.
2.
Choose Insert menu > Merge Field.
3.
To choose a field in a related table, choose the table from the tables list above the list of fields. Or choose Manage Database to create a new field, table, or relationship.
4.
You see the field name enclosed by double opening (<<) and closing (>>) angle brackets in the text block.
5.
If a merge field in enabled for quick find, only the fields referenced in the merge field will be included in the search. For example, if the merge field Departing from <<DepartureCity>> is enabled for quick find, and one of the records contains New York for the DepartureCity field, searching for New York finds the record but searching for Departing from New York does not find any records.
To remove a merge field: Select the field name along with the << and >> symbols, then press Backspace or Delete.
Notes
 •
 •
You can insert a merge field directly into a text block by typing the field name surrounded by two opening and two closing angle brackets, like this: <<field>>. Make sure you use angle brackets and not the single-character quotation marks (« and »), which won’t work.
 •
 •
To specify data formatting options (number, date, or time as appropriate for the field type), click the Selection tool Selection tool in the status toolbar, then select the merge field and apply data formatting options in the Data tab in the Inspector. See Formatting and setting up field objects in Layout mode.
 •
 •
 •
 •