Editing existing accounts
You can edit existing accounts, such as the account name, password, and other settings. For example, if someone forgets their password, you can reset it for their account and inform them of the new password.
For information about duplicating or deleting accounts, see Duplicating and deleting accounts.
Important  Don’t forget the account name and password that is assigned to the Full Access privilege set. If necessary, write it down and store it in a secure place. If you lose or forget this account name and password, you may not be able to access or change the file.
To edit an existing account:
1.
Choose File menu > Manage > Security.
The Manage Security dialog box appears. The Accounts tab lists the accounts defined for this file.
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Choose an option from the Account is authenticated via list.
Force the user to choose a new password the next time he or she logs in
Choose User must change password on next login.
Note  In most cases, an account that is shared by multiple users should not force a password change upon first login. Instead, you should specify a password and provide it to the users that need it. Also, the privilege set for a shared account should not permit password changes. For more information, see Editing other privileges.
For Account Status, choose whether you want the account to be active or inactive. Users cannot open a database using an inactive account name and password.
For Privilege Set, choose the privilege set you want to use with this account.
You can choose an existing privilege set, or choose New Privilege Set and create a new one. For more information, see Creating new privilege sets.
For Description, enter the account description you want.
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If you’ve finished working with accounts and privileges, click OK. In the dialog box that appears, enter an account name and password that is assigned the Full Access privilege set, and click OK.
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Notes
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At least one active, FileMaker-authenticated account in each file must be assigned the Full Access privilege set. An error message will appear if you edit accounts so that no active account is assigned the Full Access privilege set.
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You cannot rename the Guest account or assign it a password. If you do not want to permit Guest access to a file, make the Guest account inactive. For details about the Guest account, see About the Admin and Guest accounts.
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Passwords are case-sensitive. For example, if you specify a password as zFootBallz, FileMaker Pro will not accept zfootballz. When you’re entering a password for an account, you may want to make sure the Caps Lock key on your keyboard is not inadvertently enabled.
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Account names are not case-sensitive. For example, if you specify an account name as Chris, the account user can successfully open the file by entering chris or CHRIS as the account name.
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Shared accounts are a security risk. For better security, use individual accounts instead of shared accounts. If you intend to use shared accounts anyway, make sure you limit the access capabilities of the privilege sets that shared accounts use. Change the password occasionally, particularly when certain users no longer require access.
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To automatically log in each time a file is opened, choose File menu > File Options and specify the account name and password. See Setting file options for more information.