Managing layouts

You can manage all your layouts in the Manage Layouts dialog box. For example, you can create folders to group layouts; rename, duplicate, and delete layouts; and choose whether to display layouts and folders in the Layout pop-up menu.

Note A badge on the icon

next a layout name indicates that a layout script trigger has been set for the layout.

To	Do this
Create a new layout	Click New to display the New Layout/Report assistant. See Creating a layout.
Create a layout folder	Click the arrow next to New and choose Folder. In the Edit Folder dialog box, type a folder name, and click OK. The new folder appears in the Manage Layouts dialog box at the current position. A folder appears as a submenu name in the Layout pop-up menu.
Expand or collapse a folder	Click the expand/collapse icon to the left of the folder name, or press the + or - key (Windows) or the Right Arrow or Left Arrow key (Mac OS).
Duplicate, delete, or rename a layout	See Duplicating, deleting, or renaming layouts.
Rename a folder	Double-click the folder to rename. Type a new name in the Edit Folder dialog box, and click OK.
Duplicate a folder	Select the folder, and click Duplicate. The folder name is duplicated, with Copy appended to it, and all its layouts and subfolders are duplicated.
Move a layout into a folder	Expand the folder you want (see above). Use the double arrow to the left of the layout to drag it under the expanded folder. If the layout is at the end of the folder, use the four-pointed arrow to indent the layout under the folder name. The layout appears in the selected folder’s submenu in the Layout pop-up menu. To move a layout out of a folder, with the folder expanded, use the four-pointed arrow to drag the layout to the left, indicating that it’s out of the folder.
Delete a folder	Select the folder to delete, and click Delete, then click Delete in the alert message. You can’t undo deleting a folder. The folder and all its layouts and subfolders are deleted.
Reorder a layout or folder in the list and have those changes appear in the Layout pop-up menu	See Reordering and excluding layouts in the Layout pop-up menu.
View folders and their contents by folder name	In the list in the upper left of the dialog box, choose a folder name. You see the folder’s layouts and subfolders. To show all layouts, choose Show All.
Filter the list of folders and layouts by name	In the box in the upper right of the dialog box, type all or part of a folder or layout name. The list filters as you type: typing a layout name displays the layout in the list, and typing a folder name displays the folder and its layouts and subfolders. To show all folders and layouts, clear the box.
Open a layout in a document window	Select the layout in the list, and click Open.
Create a separator line for grouping items in the Layout pop-up menu	See Reordering and excluding layouts in the Layout pop-up menu.

Do this

Create a new layout

Click New to display the New Layout/Report assistant. See Creating a layout.

Create a layout folder

Click the arrow next to New and choose Folder. In the Edit Folder dialog box, type a folder name, and click OK. The new folder appears in the Manage Layouts dialog box at the current position. A folder appears as a submenu name in the Layout pop-up menu.

Expand or collapse a folder

Click the expand/collapse icon to the left of the folder name, or press the + or - key (Windows) or the Right Arrow or Left Arrow key (Mac OS).

Duplicate, delete, or rename a layout

See Duplicating, deleting, or renaming layouts.

Rename a folder

Double-click the folder to rename. Type a new name in the Edit Folder dialog box, and click OK.

Duplicate a folder

Select the folder, and click Duplicate. The folder name is duplicated, with Copy appended to it, and all its layouts and subfolders are duplicated.

Move a layout into a folder

Expand the folder you want (see above). Use the double arrow to the left of the layout to drag it under the expanded folder. If the layout is at the end of the folder, use the four-pointed arrow to indent the layout under the folder name. The layout appears in the selected folder’s submenu in the Layout pop-up menu.

To move a layout out of a folder, with the folder expanded, use the four-pointed arrow to drag the layout to the left, indicating that it’s out of the folder.

Delete a folder

Select the folder to delete, and click Delete, then click Delete in the alert message. You can’t undo deleting a folder. The folder and all its layouts and subfolders are deleted.

Reorder a layout or folder in the list and have those changes appear in the Layout pop-up menu

See Reordering and excluding layouts in the Layout pop-up menu.

View folders and their contents by folder name

In the list in the upper left of the dialog box, choose a folder name. You see the folder’s layouts and subfolders.

To show all layouts, choose Show All.

Filter the list of folders and layouts by name

In the box in the upper right of the dialog box, type all or part of a folder or layout name. The list filters as you type: typing a layout name displays the layout in the list, and typing a folder name displays the folder and its layouts and subfolders.

To show all folders and layouts, clear the box.

Open a layout in a document window

Select the layout in the list, and click Open.

Create a separator line for grouping items in the Layout pop-up menu

See Reordering and excluding layouts in the Layout pop-up menu.

•	Use Ctrl+click (Windows) or Command-click (Mac OS) to select multiple layouts and folders. You can duplicate and delete multiple layouts and folders, and you can open multiple layouts.

•

The Menu Set column of the Manage Layouts dialog box displays the menu set associated with each layout. You create menu sets using the Custom Menus feature, available only with FileMaker Pro Advanced. For more information on custom menus, see Defining custom menus (FileMaker Pro Advanced) or the FileMaker Pro Advanced Development Guide included with FileMaker Pro Advanced.