FileMaker Pro basics > About FileMaker Pro modes
 
About FileMaker Pro modes
You work with data in FileMaker Pro in Browse, Find, Layout, or Preview mode. You can choose a mode from the View menu or from the Mode pop-up menu at the bottom of the document window.
 
Mode pop-up menu
Mode pop-up menu
Each mode provides different menu and toolbar options, so choose a mode after deciding what work you need to do. If you’re working with a database and you can’t find the command you need, you may be using the wrong mode. (It’s also possible that your access privileges may prohibit you from using the command.)
Use this mode
To
Browse
Work with the data in a file. You can add, view, change, sort, omit (hide), and delete records. Browse mode is where you’ll do most of your work, like data entry. For more information, see Adding and viewing data and Finding, sorting, and replacing data.
Find
Search for particular records that match a set of criteria. You can then work with this subset of your records, called the found set. After you find a group of records, FileMaker Pro returns to Browse mode so you can begin working with them. For more information, see Finding records.
Layout
Determine how information is presented on your screen or in printed reports, labels, and forms. Design layouts for specific tasks, like data entry or printing invoices. Select and arrange fields to modify an existing layout, or create new layouts. For more information, see Creating and managing layouts and reports.
Preview
See how data in forms or reports will look before you print. Preview mode is especially useful for viewing layouts with multiple columns (like mailing labels) and reports with summaries. For more information, see Previewing data on a layout.
You can also switch modes by clicking buttons in the status toolbar. The buttons in the status toolbar vary depending on which mode you’re in. You can customize the buttons available in each mode by customizing the status toolbar. For more information, see Using the status toolbar.
 
To switch from this mode
To this mode
Click this button or series of buttons
Browse
Find
Find
Layout
Edit Layout
Preview
Preview
Find
Browse
Cancel Find
Layout
Cancel Find, then Edit Layout
Preview
Cancel Find, then Preview
Notes
Edit Layout is not available in Table View. If you are in Table View, you must switch to Form View or List View to access the Edit Layout button.
To switch from Layout mode to the mode, click Exit Layout.
Exit Layout returns you to the mode in which you were previously working.
To switch from Preview mode to another mode, click Exit Preview.
Exit Preview returns you to the mode in which you were previously working.