Home > Considerations when you create a List/Report layout

Considerations when you create a List/Report layout

•	If you plan on printing a columnar list/report and the columns extend beyond the width of a page, try one or more of the following:

•	Reduce the field size or the font size for data in fields.

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Choose File menu > Printer Setup (Windows) or Page Setup (Mac OS). (In Preview mode, you can also click Print Setup (Windows) or Page Setup (Mac OS) in the status toolbar.) In the setup dialog box, change the page orientation to horizontal (landscape). Or reduce the scale at which you print to less than 100%. If necessary, recreate the layout with the New Layout/Report assistant after you set up your printer and page options.

•	Create several layouts that show fewer columns, and then print each layout separately.

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If you are creating a report with grouped data, you should think about how you want the report to look so you can more easily proceed through the assistant. The assistant asks you to specify the field or fields that you want to group the data by. If you are including subtotals or grand totals, you should also think about which fields you want to summarize and define those summary fields before you begin the assistant. (If necessary, you can also define the summary fields within the assistant.)

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When you create a List/Report layout, you have the choice of saving a script that switches to the layout, sorts the records (if specified), and pauses in Preview mode. The script is added to the Scripts menu, where you can choose it to run the report in the future. Verify that you're viewing the found set that you want before running the script. You can view or edit the script (for example, you can add a Find script step) by choosing Scripts menu > Manage Scripts.

•	A List/Report layout arranges fields in columns. You can also arrange records in columns, for example, to print a multi-column directory of names and addresses. For more information, see Setting up to print records in columns.

•	If you're having trouble getting the results you want for a report with grouped data, refer to the onscreen Help available for each panel of the assistant.