About layout types

You can use the New Layout/Report assistant to create the following types of layouts. After you finish the assistant, you can further customize the layout or use it as is.

Standard form: Contains the fields you select, each on a separate line, in the order you specify, with field labels to the left of the fields. In Browse mode, you see one record, or form, at a time (unless you have switched from Form View).

Good for data entry or onscreen browsing.

List/Report: Contains the fields you select, in the order you specify from left to right across the page, with field names as column headings.

You can define many variations of a List/Report with the New Layout/Report assistant. You can create a layout with simple rows and columns of data or a complex report with data grouped by specified values with subtotals and grand totals.

In the assistant, you can choose to:

•	limit the number of fields across on the layout to the width of the page (defined by the page margins, page orientation, and printer): fields wrap to multiple lines

•	group records by sorting; you can then subtotal, or subsummarize data in the groups (for example, group sales data by region, then subtotal sales for each region)

•	add header and footer parts with static text (like your company's name), dynamic text (like the page number or current date), or a graphic (like your company logo)

•	save information in a script to re-run the report (for example, switch to the report layout, sort the data, and pause to let you preview the report)

You can modify any of these options after you complete the assistant.

Good for viewing or printing multiple records in rows (a list of records).

Table View: Contains the fields you select, in the order you specify from left to right, with field names as column headings.

Table View is not a type of layout; it's a view of your data in a spreadsheet-like grid format that allows you to quickly rearrange fields in Browse mode. For example, you can quickly reorder, resize, or sort columns (fields) with just a mouse click (if those options are set). You can also view summary data in Table View, which lets you check subtotals and grandtotals before you print a report. When summary fields are placed in summary parts on a layout and data is sorted by an appropriate break field, summary results recalculate and update in real-time when you change data values in Table View. Table View is one of three views available for any layout in FileMaker Pro; the other views are Form View and List View.

Note Though Table View is similar to a simple List/Report layout, there are differences. Table View is a more flexible arrangement of the data because it can be enabled or disabled in Browse mode. It's useful when you want to let users make simple changes to how data is displayed in Browse mode, or when you want to provide a familiar, spreadsheet-like appearance to your data.

Labels: Contains the fields you select, arranged to print on virtually any kind of label stock. (FileMaker Pro includes the dimensions of a large number of standard label types.) If the label type you want isn't available, you can specify custom label dimensions.

You can only print (or preview) data; you can't add information (use another layout type for data entry or finding data).

Vertical labels: Like the Labels layout above, except that Asian and full-width characters are rotated so that labels may be used vertically. For more information on vertical writing format, see Formatting fields and text for vertical writing.

Envelope: Contains the fields you select, arranged to print on a standard “Number 10" business envelope.

You can only print (or preview) data; you can't add information (use another layout type for data entry or finding data).

Blank layout: Contains no fields. You add the fields you want in Layout mode.

Good for complex layouts, for example, a data entry screen or form letter.